Theatre and Music

APPLICATION PROPOSAL 2018: THEATRE AND MUSIC
CLOSING DATE: 19 June 2017

GENERAL INFORMATION AND CONDITIONS

Who should complete this form?

If you wish to be considered for the US Woordfees programme, please complete this form in full and submit it along with the relevant documentation before the closing date.  Please note that only electronically submitted applications will be considered.

Selection process for the programme

The US Woordfees selectors strive to present a balanced programme and consider each application taking into account originality, innovation, the profile of the actors and the festival audience, applicability within each genre, artistic merit, and language.  The US Woordfees reserves the right to approach artists and develop productions which were not submitted through the application process.

Funding
Only productions which have been commissioned by The US Woordfees will receive funding for pre-production costs.

Compensation packages for productions
Applications that are accepted are eligible for one of the following compensation packages.

1.    Fee: the development of the work as well as the risk of the production will be carried by the festival.

2.    Profit share:  the amount derived from ticket sales will be proportionately allocated.  Traditionally this percentage is 70/30 in favor of the artist.

3.    Partnerships:  the festival will provide partial funding for the development of the work and the ticket sales income will be negotiated.

Several factors influence the assembly of the final package, including audience reach , accommodation, transport, ticket prices, and seniority of artists.

Fee and partnership packages will not be considered for productions that do not submit a fully itemized, completed budget.

VERY IMPORTANT:  All accommodation  and transport requirements must be indicated in your budget. Accommodation should be calculated at a minimum of R900 per person per night.  Return flights from Johannesburg should be calculated at a minimum of R3,000 per person.

Scope of the programme
The US Woordfees 2018 programme will provide a platform for approximately 400 performances and productions.

Production Royalties
Should the US Woordfees contribute to the pre-production costs of your production, we will assume production royalties based on the gross profit for a period of three years. The percentage will be determined by the extent of the US Woordfees contribution. Royalties are calculated as a fixed fee for each performance or season. If the US Woordfees funds the total cost of pre-production and the performance season of a new production, the US Woordfees must be acknowledged as the producer for all future seasons of the work. All seasons and performances subsequent to that at the US Woordfees must be negotiated in collaboration with the US Woordfees.
 
Scheduling
Final schedules are made on the basis of logistical, technical and financial requirements.  It is important that you correctly list your available dates and that you indicate which members of your team (including all artists, technicians, and musicians) will be part of other productions and teams at the festival.

Acknowledgement of receipt
All applications received by the closing date will receive acknowledgement of receipt by 30June 2017.

WOORDtroFEES, made possible by the ATKV
Eligible productions and performances are  considered for the WOORDtroFEES by an independent panel of judges.  Prizes of a commemorative small sculpture and money are awarded after the close of the festival.

Rights
It is the responsibility of every production to ensure that the performance rights of their material have been cleared with DALRO and/or SAMRO. The cost for this must be included in your budget.

Complimentary tickets
The US Woordfees sets aside a limited number of complimentary tickets for each venue. Traditionally this amounts to 5% of the available seats.  These complimentary tickets are for discretionary use by The US Woordfees for the media and our sponsors. Complimentary tickets that are not taken up are sold at the door before each performance.

Special discounts for students, artists and other marketing initiatives.
The US Woordfees strives to be as cost conscious as possible while also developing new audiences.  Productions are therefore asked to consider allowing discounted tickets for students and fellow artists. The US Woordfees reserves the right to offer special promotions and discounts. This will always be done in consultation with the artists.

Publicity and marketing
Each production is responsible for its own publicity and marketing.  The US Woordfees general publicity and marketing campaigns will support the productions but will not accept responsibility for the distribution of any marketing materials for productions.  The US Woordfees will not distribute  or post any posters or banners for productions. Should you require the names of suppliers who will provide these services, please contact our offices and we will do our best to assist you.

Festival guide
The US Woordfees festival guide 2018 will again feature a special photographic project.  The festival reserves the right to identify the artistis who will participate in the project.

Enquiries
Please contact us during office hours at:
Tel: 021 886 5036 or wf2018@sun.ac.za

DEADLINE DATES

The selection and scheduling dealines are as follows:
19 June 2017     Closing date for applications for theatre and music.
30 June 2017     Acknowledgement of receipt.
30 July 2017      Selection results published.
14 Aug 2017      Deadline for information for the festival guide

PHYSICAL ADDRESS
Only electronic applications will be accepted. Faxed applications will not be considered. E-mail your application to wf2018@sun.ac.za. All additional audio, visual or printed material can be sent via courier to:

US Woordfees
University of  Stellenbosch
Erfurthuis
37 Ryneveld Street , Stellenbosch


Online Application form:

Click here


Download template for cast list here Download document

Download template for budget here Download document


Upload additional documents here:

Your document name should state your production first, followed by the document type for ex. Romeo and Juliet_ Press release / Romeo & Juliet_ Cast List/ Romeo & Juliet _Budget
www.wetransfer.com
 | Make sure it sends to wf2018@sun.ac.za

Documents you may upload:
Press release
Reviews
Motivation
MP3/MOV
Cast list
Budget
Technical requirements
Stage layout


Contact Info
Erfurthuis, Ryneveld Street 37, Stellenbosch
+27 (0) 21 886 5036
+27 (0) 87 238 2078
adminfees@sun.ac.za
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