• Providing administrative support to the programme team and programme coordinators.
• Collection and processing of contracts and invoices, as well as uploading payments onto the system.
• Coordination of flight bookings: Liaising between artists and airlines.
• Coordination of accommodation: Liaising between artists and guest houses, including communicating accommodation details to the artists.
• Drafting and distributing artist information letters.
• Managing the accreditation system during the festival.
• Managing the artist sales system during the festival.
• Assisting with the reconciliation process after the festival.

Qualifications & Skills:

• A minimum of three years’ relevant work experience in an administrative, logistics, or project coordination role. Experience in festivals, the arts, or events industry will be a strong advantage.
• A valid driver’s license.
• A tertiary qualification (diploma or degree). A qualification in administration, the arts, or a related field will be advantageous.
• Excellent language and communication skills (written and verbal) in both Afrikaans and English.
• Strong computer literacy and the ability to quickly master new digital systems.
• Experience with Airtable is beneficial.

Personal Attributes:

• A keen interest in the arts and culture sector.
• Strong organizational abilities.
• Excellent time management and the ability to work accurately and with a high attention to detail while handling multiple logistical tasks simultaneously.
• The ability to function effectively under high pressure and strict deadlines, especially in the lead-up to and during the festival.
• Approachable, patient, and professional in interactions with artists and service providers.
• Willingness to work longer hours and weekends when necessary.

To apply, send your CV to aansoek@woordfees.co.za and use Application: Programme Assistant as the subject line of your email.

Closing date for applications: 31 July 2026