Job Opportunities
Hospitality & Events Coordinator
Place: Stellenbosch, South Africa
Term: 7-month fixed-term contract: Part-time (months 1 – 3) / Full-time (months 4 – 7)
Report to: Sponsorship & Brand Manager
About the Role
The Toyota Stellenbosch Woordfees is looking for a dynamic, highly organised and service-oriented Hospitality and Events Coordinator. The successful candidate will be the guardian of the festival brand at interaction with guests, from high-profile gala events like the Langtafel (Long Table) and Woordtrofees Awards, to intimate sponsors gatherings and VIP hospitality lounges.
You will be responsible for the full hospitality experience and journey: from strategic budget planning and invitation management to on-the-ground operational execution during the festival.
- Strategic planning: Develop and manage a master hospitality schedule, including logistics, supplier coordination, and venue setup.
- Budget management: Full management and reconciliation of the Hospitality and Events budget.
- Events Execution: Lead the planning and hosting of main festival events (Programme Launch, Langtafel and Woordtrofees), as well as smaller functions and lifestyle events during the festival.
- VIP management: Manage the VIP hospitality lounge, including catering logistics and personalised guest services.
- Stakeholder coordination: Act as the primary liaison between internal departments (Marketing, Logistics, Programme, Technical) and external service providers (event coordinators, rental companies, catering, technical suppliers, and artists).
- Stock & inventory: Manage sponsored stock (wine, beverages) and ensure brand visibility requirements are met.
- Education: A degree or diploma in Hospitality Management, Event Management, PR, or a related field.
- Experience: Minimum of 2 to 3 years in event management (experience in the arts, wine, or corporate sector will count in your favour).
- Language: Fully bilingual in Afrikaans and English (essential for communication with stakeholders and guests).
- Skills: Strong administrative skills (MS Office, especially Excel). Ability to follow complex schedules and problem-solving skills.
- Attributes: High emotional intelligence, the ability to work under pressure, and a fine eye for detail.
- Logistics: Valid driver’s license and own reliable transport.
Please email the following to aansoek@woordfees.co.za:
- A concise CV (maximum 3 pages).
- A brief cover letter (in Afrikaans or English) detailing your experience with high-pressure event management.
- References from at least two previous large-scale events/projects.
Closing date: 15 April 2026
Commencement of contract: 4 May 2026